CITY OF KINGMAN
MEETING OF THE CITY COUNCIL
Council Chambers
310 N. 4th Street Kingman, AZ 86401

Invocation will be given by Pastor Peter Ernst of Family Bible Church

Those wishing to address the Council should fill out request forms in advance. Comments from the Public will be restricted to items not on the agenda with the exception of those on the Consent Agenda. There will be no comments allowed that advertise for a particular person or group. Comments should be limited to no longer than 3 minutes. The Council may not respond to speakers during the call to the public. The Council may direct the City Manager to study the matter or request that the matter be placed on a future agenda.

All matters listed here are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the CONSENT AGENDA and will be considered separately.

This item is for consideration and approval of the purchase of a replacement Broce Kick Broom for use in the Street Maintenance/Stormwater maintenance program at the cost of $94,038.50. The existing unit has reached the end of its useful service life and requires replacement to maintain reliable operations. The City of Kingman is a registered end-user of Omnia Partners Cooperative Purchasing. This purchase will utilize Cooperative Contract No. 212816 and was included in the approved FY26 budget at $85,000. The total fiscal impact is $94,038.50 and will be paid from the Highway Users Revenue Fund (HURF). Staff recommends approval.

This agenda item is for consideration and approval for the purchase of a new street sweeper. The existing unit is a mechanical broom used for general street sweeping and road maintenance. The existing unit has exceeded its anticipated lifespan and is now due for replacement. This purchase will be made utilizing the Sourcewell Contract #111522-TYM. This is an approved purchase in the FY26 Adopted Budget and 5-Year Capital Improvement Plan. The budgeted amount is $450,000. There will be a fiscal impact of $370,154.40, plus $8,763.13 in city use tax, to the Capital Projects Fund. Staff recommends approval.

This agenda item is for consideration and approval for the purchase of a new street sweeper. The existing unit is a vacuum sweeper used for general street sweeping and runway maintenance. The existing unit has exceeded its anticipated lifespan and is now due for replacement. This purchase will be made utilizing the Sourcewell Contract #111522-TYM. This is an approved purchase in the FY26 Adopted Budget and 5-Year Capital Improvement Plan. The budgeted amount is $400,000.  There will be a fiscal impact of $382,826.40, plus $9,063.13 in city use tax, to the Airport Capital Projects Fund. Staff recommends approval.

This contract agreement is to purchase pre-cast box culverts for the City's section of the Flying Fortress Parkway's Change of Access (COA) agreement for the Traffic Interchange (TI) currently being constructed. Due to the completion of the TI currently scheduled for late Summer 2026, the connection to Airway Avenue will need to be completed at that time. To meet this deadline and expedite the construction, procurement was completed for the pre-cast box culverts needed, opposed to pour in place once under contract for the construction of this project. The costs associated with this connection, including the pre-cast box culverts, will be funded with debt.  However, debt has yet to be issued for the project.  In order to cover the pre-cast box culverts' cost at this time, a one-time transfer from the Capital Projects Fund to the I-11 E. Kingman Connection Project Fund in the amount of $1,961,213.50 (plus tax) is necessary.  Once debt is issued, the Capital Projects Fund will be reimbursed in full. For additional information, a formal solicitation was issued for the culverts.  The only bidder was Forterra Pipe & Precast, LLC DBA Rinker Materials who met all of the requirements for the solicitation. Staff recommends approval.

The City of Kingman was awarded $450,000 from the Economic Strengths Program grant to reconstruct Transport Dr. and Government Way at the Industrial Park. During the application process, two businesses within the Industrial Park committed contributions towards the project cost totaling $10,500. The project went out to bid on October 13, 2025, and closed on December 4, 2025, with five bids received. Of the five bids, PAP, LLC was the lowest bidder with a total amount to reconstruct both roads at $314,192.90. Staff has verified the bid amount, the contractors license status, and recommends accepting the low bid and awarding the contract to PAP, LLC in the amount of $314,192.90.  Of that amount, $282,773.61 is grant funding, $10,500 is outside contributions, and $20,919.29 is the City's matching funding which will be paid with Industrial Park revenues within the Airport Grants Fund. Staff recommends approval.

This agenda item is requesting the approval to purchase nine (9) new automobiles, along with the costs for up-fitting. All of the vehicles and the up-fitting will be procured utilizing State Cooperative Purchasing Contracts #CTR059320 and #CTR070729 for the automobiles, and City of Chandler’s Cooperative Contract PD5-055-4859 for the up-fitting. The automobiles will be purchased through financing provided by CN Financing, Inc., which is also included in this agenda item for Council consideration and approval. The costs for the seven (7) Chevy Tahoes will be financed at a rate of 3.97% over 7 years; the debt service schedule results in seven annual in the amount of $70,101.23.The costs for the two (2) Toyotas will be financed at a rate of 3.76% over 5 years; the debt service schedule results in five annual payments in the amount of $27,032.28. The total up-fitting costs for these automobiles (not included in the lease purchase financing) is $239,029.32 to be purchased from Arizona Emergency Products. These automobiles and up-fitting costs were approved in the FY2025-26 Adopted Budget and 5-Year Capital Improvement Plan. Staff recommends approval.

Applicant Juanita Esparza has applied for an Acquisition of Control Liquor License Application for a business located at 2890 E. Andy Devine Ave, Kingman, AZ 86401. Staff recommends approval.

In February 2007, Brown and Caldwell (BC) provided the Preliminary Design Report (PDR) for Hilltop WWTP Upgrade and Expansion. The PDR was subsequently updated in 2008, and construction of the facility was complete in 2011. The 2008 Design Report provided the average daily flows through 2030. Currently, the WWTP is approaching the 75 to 80 percent threshold of the Phase 1 hydraulic capacity of 5.1 mgd, which would trigger the start of the Phase 2 Expansion design. BC has submitted a proposal to move forward with the Phase 2 Expansion design to: 1. determine if the City can optimize our existing facility, or 2. If an expansion will be needed at this time. This is an approved purchase in the FY2025-26 Adopted Budget. The proposed agreement total of $178,199.00 will be funded using the Wastewater Expansion Funds. Staff recommends approval.

This item is for consideration and approval of Change Order No. 2 for the Kingman Facilities Remodel Contract. On January 21, 2025, the City Council authorized a construction contract in the amount of $2,560,000 for the remodeling of multiple City facilities, including Fire Stations 1, 3 and 4, the Public Works Facility, and the Kingman Police Department. Due in part to the age of these facilities, as construction has progressed, a number of unforeseen conditions have been encountered at each site. Many of these issues were not visible during the design phase and only became evident following demolition and the exposure of existing building systems and structural elements. The attached change order specifies each contract increase or decrease by project location. Change Order No. 2, in the amount of $405,496.00, reflects the additional work required to resolve these issues and to complete the remodels as intended. There will be a fiscal impact of $405,496 to the Capital Projects Fund.  Staff recommends approval.

On December 2, 2025, the City Council adopted a Notice of Intent to establish new planning fees and a new polygraph exam fee at the February 3, 2026 Council meeting.  Pursuant to ARS 9-499-15, a justification report supporting any new fee must be published on the city's website at least sixty days before the public meeting that Council considers establishing the fee.  City staff posted this report on December 12th which was only fifty three days before the February 3rd Council meeting.  Staff is requesting to amend the Notice of Intent date to establish these fees from February 3rd to February 17th.  Staff recommends amending the Notice of Intent date from February 3, 2026 to February 17, 2026.

Ordinance 1987 shall provide a mechanism by which the City or developers may be repaid the reimbursement amount of the cost of accelerated public improvements by each benefited party who has received a benefit from the accelerated pubic improvements. Staff recommends approval.

Limited to announcements, board and commission liaison reports, availability/attendance at conferences and seminars.